Town Facility Rental Requirements & Guidelines
Requirements
- The Responsible Party will be solely and wholly responsible for any and all damage sustained to the premises indicated above during or as a result of the event set forth below.
- The Responsible Party shall indemnify and hold harmless the Town from and against any and all liability for personal injuries, property damage, or for loss of life or property resulting from, or in any way connected with, the condition or use of the premises covered by this permit, or any means of ingress to and egress from these premises.
- It is understood that this Permit is issued only to the aforesaid Responsible Party and may not be transferred or assigned, and shall not be inure to the benefit of any successor or assignee of the Responsible Party.
- The consumption of alcoholic beverages of all types is specifically prohibited. And the use of tobacco products of any kind in any building is specifically prohibited.
- The Responsible Party shall ensure that the premises are cleaned after the event and all trash is collected and removed
Guidelines
The Responsible Party will be solely and wholly responsible for any and all damage sustained to the premises indicated above during or as a result of the event set forth below. The Responsible Party shall indemnify and hold harmless the Town from and against any and all liability for personal injuries, property damage, or for loss of life or property resulting from, or in any way connected with, the condition or use of the premises covered by this permit, or any means of ingress to and egress from these premises. It is understood that this Permit is issued only to the aforesaid Responsible Party and may not be transferred or assigned, and shall not be inure to the benefit of any successor or assignee of the Responsible Party
All Rental Areas:
Peddling (selling) is prohibited on any town property without a waiver from Town Council prior to any event. Town Council meetings are held at 5:00 pm, the second Tuesday of each month at the Town Hall. Please contact the Town Clerk to have this placed on the Town Council meeting agenda. Alcohol is prohibited.
The Gazebo
is 35' in diameter, the arches are 9'6" high, and the middle of Gazebo is 18' and hours are 9 a.m. to 9 p.m. No open flames or cooking permitted. If the event is catered, or any type of food served at the event, a dumpster fee will be required. Alcohol is strictly and specifically prohibited for this rental area. See below for more restrictions. The responsible party shall ensure that the premises are cleaned after the event and all trash is collected and removed from the Gazebo area. This will include all flowers, decorations, food, etc. Do not leave behind any artificial flowers or petals; doing so will result in forfeiture of deposit. There is to be no use of glue guns, nails, hooks or screws of any kind or size on any town owned walls or structures. Please do not hang decorations from any light fixtures. Hooks that are provided intermittently may be used for decorating.
The Meadows
is the grassy area/field beside of the playground and tennis court. The rental does not include either the playground or tennis court as part of the rental. Please be advised that this area does tend retain water, especially after a rain. No open flames or cooking permitted. If the event is catered, or any type of food served at the event, a dumpster fee will be required. Alcohol is strictly and specifically prohibited for this rental area. The responsible party shall ensure that the premises are cleaned after the event and all trash is collected and removed from the Gazebo area. This will include all flowers, decorations, food, etc. Do not leave behind any artificial flowers or petals; doing so will result in forfeiture of deposit.
The Municipal Center’s Community Hall
was designed and intended for use as a public place primarily by groups or Town residents. Municipal Hall hours are 9 am to 9 pm.. Regularly scheduled Town governmental functions and meetings have priority when scheduling the use of the Community Hall. The Community Hall is 1404 sq. ft. - 36' x 39' (with the wall up) and is equipped with 16 – 2 ½' x 6' folding tables (each capable of seating 6 persons), approx. 140 stackable chairs, and limited kitchen facilities (this is for warming and serving food only, not food preparation). There is a limit of 93 people according to the fire code if tables and chairs are used. If just the chairs are used the limit is 200.
The consumption of alcoholic beverages of all types without specific approval from the Town Manager and Police Chief, and the use of tobacco products of any kind upon the premises is specifically prohibited. Town Council may approve the use of beer and wine (no liquor of any kind) by special request in writing through the Town Clerk. If approved, all alcohol must stay inside the building at all times. This is for the Municipal Hall only.
The tables and chairs with the building rental shall be put away in closets after the event as part of the renter’s responsibilities. Chairs, tables, dollies or town equipment are not to be removed from the building for any reason at any time. There is to be no use of glue guns, nails, hooks or screws of any kind or size on any town owned walls or structures. Please do not hang decorations from any light fixtures in or out of buildings. Hooks that may be used for decorating are provided intermittently at the Gazebo.
The responsible party shall ensure that the premises are cleaned after the event and all trash is collected and removed from the building. This will include all flowers, decorations, food, etc. Trash receptacle for building rental only is provided and located on the west side of the building.
